Supply Chain Internship Opportunity

Medecins Sans Frontieres (MSF)

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  Location: Uganda

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  Category: Other Services

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  Job Type: N/A

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  Salary ( UGX) : Monthly

BACKGROUND

Médecins Sans Frontières (MSF) is an International independent medical humanitarian organization that delivers aid to people affected by armed conflict, epidemics, natural disasters and exclusion from health care. MSF offers assistance to people based on need irrespective of race, religion, gender or political affiliation. We currently have an internship opportunity with our Supply & Logistics team.

Job:  Supply Chain Intern
Duty station:  Kampala
Start of work: 2024

Main responsibilities include, but not limited to:

Procurement:

• Support procurement team in local, regional and international order management, through strategic sourcing according to MSF procedures and guidelines.
• Receive, prepare and submit to the procurement supervisor for review all Invoices and Procurement documents fully compliant with the MSF procedures and regulations, before processing payment.
• Participate in entering data for tendering or market assessment processes.
• Upon Completion of the Procurement Processes, file and archive the arising documents.
• Taking minutes of departmental meetings.
• Assist Procurement supervisor and her Assistant in raising quotations, quotation analysis and preparing procurement documents.
• Local order confirmation to suppliers.
• Participate in ERP data entry, cleaning and management.
• Sharing order monitoring updates with field teams according to the available chronogram.

Warehousing- Stock Management

• Receiving items when delivered by suppliers and confirm delivery is according to LPO issued.
• Support in Dispatch of consignment to field location, preparing shipping documents. Follow up with field locations on receipt of the items and submission of signed delivery orders from the field.
• Participate in both mid and end year physical stock taking, inventory and reconciliation.
• With the help of warehouse supervisor and project supply chain manager, plan and do flash inventory, ensure that the report is analysed, signed and achieved.
• Preparation and maintenance of stores records according to MSF standards.
• Weighing of all consignment to be shipped to the field before handing them to the contracted shipping agent/transporter.

Transport and Customs

• Support Transport Team on updating cargo follow up information (on the board – computer file)
• Support in preparing internal documents required for importation and exportation of commodities.
• Participating in loading and offloading of international orders imported, in transit as well as Exports.
• Filing and achieving transport and customs related documents.
• Supporting transport and customs department by updating the field on all planned shipments.
• As delegated by the transport and customs supervisor, capture and release customs entry for transit and exports using Asycuda world.
• Support in Dispatch of consignment to field location
• Any other delegated tasks
  
  

Education: Bachelor’s degree/Diploma in Logistics and Supply Chain Management
Experience:  Fresh University Graduate.
Competences/ Skills: Team worker, Flexibility; mobility, rigour, pro-activity, able to work with multi-disciplinary and multicultural people.
Language: English mandatory, French is a strong asset.